Steps To Configure Official Email Account With Outlook.

Regularly we get a problem when we try to configure our official email ID with Outlook, Its very simple to configure but due to one to two mistake we normally make it very complicated.



So here are the simple steps with the clear images for you to configure the Official email account with Outlook.

Just before Starting the configuration  let’s be ready with the below details.

1. A name for displaying in email recipient
2. An official Email address ( )
3. Email password
4. Incoming mail server  (
5. Outgoing mail server  (

Open the Outlook on your desktop.

Click on Tools and then Account Settings



Under the Email tab click on New


Choose Microsoft Exchange, POP3, IMAP or HTTP


Select the box at the bottom – Manually configure server settings or additional server types, and click Next


Choose Internet E-mail and click Next


Fill in all the information listed below;

  • Your name: How you would like your name to be displayed in your messages
  • E-mail Address: Your full E-mail address example:
  • Account Type: Choose either IMAP or POP3
  • Incoming mail server:
  • Outgoing mail server (SMTP):
  • User Name: Your full E-mail example:
  • Password: If you wish for Outlook to save your password, check the  box labeled Remember Password and   enter your password in the text  field

After filling the correct details,  click on “More Settings” button at the bottom right


Click on the Outgoing Server tab and

check off My outgoing server (SMTP) requires authentication and

choose Use same settings as my incoming mail server

Then click Next

OutlookClick on the Advanced tab

Under Incoming Server (POP3) , the port number should be set to 110.

Under Outgoing Server (SMTP) , the port number should be set to 25 or 587.

Don’t forget to Click on ” Leave a copy of message on server” and

check off  the “Remove from server after” Where normal people do mistake and after certain days they lose their previous mails.


Click OK,

Click Next, Click Finish.



Here you done with the Outlook Configuration.

Do let us know if this was helpful for you.


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